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The facts behind office printing costs

June 12, 2018

A new Cartridge World blog looks at the five main factors contributing to office printing costs and how businesses can save money.

As the blog explains, “Office printing costs are a top expense for small to medium-sized businesses” and, with 90 percent of businesses not even deigning to “track” these costs, overspending on printing can become an issue.

The following five factors are described as “hugely influential” when it comes to establishing office printing costs. By taking them into account, businesses can learn where they are spending too much, and how to save money.

1.Employee habits

With employee habits playing “a large role” in determining office printing costs, it can make a difference to your expenditure if you opt to implement a print policy “to set some office wide printing standards.” Such a policy can help avoid wasteful practices such as “accidental prints”, printing personal documents, and excessively reprinting.

2.Using the right printer

According to the blog, “Different types of printers will perform more efficiently with some jobs over others”, so it is vital that businesses select the right printer for what they need. Using the wrong printer “will not only cost more in supplies and repairs, but can slow down office productivity.” The blog advises evaluating your most frequent jobs and selecting a printer that will cater most effectively to those needs.

3.Keeping your printers running

With up to 40 percent of calls to IT help desks being printer related, malfunctioning printers can contribute to both wasted employee time and wasted money. The blog suggests opting to use a printer program which can provide office equipment to your business, as well as maintenance and servicing, so all your business has to do is “pay for the toner cartridges.”

4.Avoid brand-name printer supplies

The blog explains that “Offices that buy printer branded cartridges often spend 30 percent more” and encourages you to look for cheaper, reputable options.

5.Replacing old equipment

While purchasing new equipment can be expensive, maintaining old printers and copiers “can be just as costly over time” as aged equipment often uses more energy, is less efficient and can be trickier to repair. The blog advises evaluating your current fleet of printers and determining if any devices should be replaced.

 

 

 

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