April 27, 2012
Large savings and equipment consolidation among benefits touted by the technology website.
Technology website Business 2 Community (B2C) has produced a list extolling the uses of managed print services (MPS), noting that many small-to-medium businesses (SMBs) may not realise the “preventable costs associated with their printing”.
Among the notable positives include “optimis[ing] printing resources, saving organisations money and relieving the IT department of service and support responsibilities”.
However MPS is typically more beneficial to organisations that are document intensive, with analyst firm InfoTrends stating that law offices, for example, may save as much as 41 percent while healthcare and financial firms average at 27 and 33 percent, respectively.
First mentioned is the diversity by which MPS may be undertaken, with being able to be tailored to a company’s specific needs. However it is important to assess the expenditure of a company’s printing. According to Chris Iburg, Director of MPS for Xerox: “When you talk about how much they spend on print, they often don’t have a clue. That includes how many devices they have and how the devices are being used.”
B2C also notes that MPS can help predict printing patterns, this “the organisation does not spend money to keep toner or ink inventory on hand to keep machines constantly supplied with consumables”.
Iburg continues: “There are toner cartridges sitting in stockrooms, and that inventory has costs associated with it.”
Finally, MPS can aid hardware consolidation. According to Scott Dunham, an analyst with Photizo Group, many organisations are equipped with far more printers, copiers, scanners and fax machines than is warranted: “When you reduce the number of devices, you are not just saving on ink and toner, you are saving on a lot of expenses, such as electricity bills.”
Categories : Products and Technology