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79 percent of business employees print personal documents in workplace

August 20, 2013

PrintingSurvey by OKI Systems UK suggests businesses have little control over who prints what and are unable to control budgets.

According to a survey conducted by OKI Systems UK, the idea of a paperless office could be a long way from reality, with findings showing that most employees print documents every day, many of which are for personal use.

92 percent of the 2,000 plus respondents indicated that they did some kind of printing on a daily basis, with 45 percent printing more than 10 pages per day and 79 percent admitting that they use office equipment to print personal documents, mainly due to either a lack of a printer at home or just for convenience.

Over half of respondents said that their reason for printing was the need for hard copy evidence, which OKI suggested highlights the demands for regulatory and compliance requirements.

However, the OEM said that organisations could significantly reduce paper and energy costs as well as the environmental impact of printing by developing and managing a print strategy, with only 27 percent of respondents stating that their company had such a policy in place that was actively enforced.

Graham Lowes, UK Marketing Director at OKI Systems UK, commented: “We’re not suggesting that companies suddenly enforce draconian rules to stop workers printing what they need to. However, it’s frustrating to see this wastage when, by taking expert advice from a managed document solutions provider, gaining control and adopting some straightforward measures, organisations can cut their printing costs by up to 30 percent.

“These measures can be very simple – for example, ensuring that for every-day work, double-sided printing is the default option. Energy can be saved by turning printers off at night – 61 percent of survey respondents said that no-one in their office was responsible for this small, quick task. Or a strategy may involve replacing diverse and ageing printers with new multifunction devices that use less energy and enable paper-free document flow such as scan or fax to email.”

The company’s survey also found that mobile printing in the office is becoming popular, with 24 percent of respondents bringing their own phones and tablets into the office. 45 percent of these respondents added that they print from their mobile devices using the office printer.

Lowes added: “It’s clear that the blurring of home and office time, brought on by the rise in mobile working, is having an impact on an organisation’s printing needs. A managed document solutions provider such as OKI can offer the expertise needed to bring office printing into the 21st century, while making significant cost and energy savings.”

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